After your interview it is important to follow up with a thank you note to reiterate your interest in the position and keep your name at the top of the interviewer’s list. The rules of the formal letter still apply in our world of instant internet connectivity and taking the time to draft something like this will make a more traditional employer very happy. Here is a template to follow when creating your formal follow up letter.
- Your contact information. Just like letters you learned to write while you were in school, be sure to include your name and address in the letter. If you are mailing the note, include this information at the top of the page. It is common to justify the text to the right. If you are sending an email, you can include this info as a signature line following the text of the email.
- A salutation. Never address this letter “to whom it may concern.” Before you walk out of the interview, ask for a card if it has not already been offered. Write a separate letter customized for each individual you speak with in the company. Address the individuals by last name using Mr. or Ms. Such as “Dear Mr. Smith.”
- First paragraph. In the first paragraph, you should draw attention to the specific job and your interest in it. For example, “Thank you so much for taking the time to speak with me about the executive administrative support role for your department. I am very interested in an opportunity to work for Sprocket Enterprises. I feel that my core values fit in well with your company culture and mission.”
- Second paragraph. Share what makes you stand out from your competition. “As we spoke I understood how I could fit in to your organization. With the president’s extensive travel requirements, my experience in travel arrangements and calendar management can help make your system run smoothly. As you know, I also have experience in your specific industry which means I will have less of a learning curve than other candidates.”
- Conclusion paragraph. Here is where you reiterate your interest and provide your contact information again. “As you can see from my background and experience, I would be a good match for your company. I am excited about this opportunity and look forward to hearing from you. Please contact me at this number to discuss the next steps.” And, of course, always close your letter with a phrase such as “Sincerely” and sign the page. If this is an email, your formal signature line will suffice.